Short-term contracted terms and conditions

Policy guidelines


Applications are subject to availability and approval at the discretion of IHD Management.

Incomplete applications will not be processed.

A signed Parent/Guardian Consent form is also required for domestic applications from persons under 18 years of age.

Applicants must disclose if they have ever been evicted or denied residence from any accommodation facility. Failure to disclose a prior eviction may result in cancellation of this accommodation contract.


Acceptance of a place at International House Darwin includes a commitment to pay rent for the entire contract period, as stated in your offer letter. Any amendment to the dates of your stay must be agreed in writing with IHD (via email)

In accepting a place in residence, authority is granted to IHD to access CDU data (enrolment and result details) for administrative and educational purposes.
Applicants are required to meet and continue to comply with the following criteria:

1. Comply with the relevant governing documents of the University: and
2. Ability to pay a $200 bond and financial commitment for the duration of their stay.

Accommodation may be reviewed and refused at any time before or during the contract period based on previous and/or current conduct if the resident:

1. Has a detrimental effect on the community environment.
2. Poses a safety risk to themselves or other residents.
3. Does not make payments as required under the contract conditions or has an outstanding debt.

Requests for specific rooms, cannot be guaranteed. Requests to move rooms after checking into a room will only be granted in extenuating circumstances and, if approved by IHD Management, will incur a $120 cleaning and administration fee.
IHD will upload images of residents on social media and web pages. If you would not like your picture published, please inform IHD Management.


The $200 refundable bond will be held for the duration of the residency contract.
Upon departure, residents will need to complete a refund form. The bond will be processed the following Thursday upon departure. Any outstanding amounts will be deducted from the bond upon departure. These may include cleaning charges or outstanding rent.


Approved applicants are required to make full payment for the contracted period at least two (2) weeks before arrival. Failure to make payment will result in their accommodation being cancelled.
Payments can be made through electronic bank transfer, web payment, Visa or Mastercard.


Note: Residents whose contract is terminated for breach of the terms and conditions of this agreement may also be subject to the following cancellation fees.

Daily Rate Contracts:
Cancellations made within 48 hours of the contracted arrival date will incur a $50 cancellation fee.
Cancellation on the day of arrival or no-show will incur a cancellation fee equivalent to 2 nights’ accommodation.   

No shows or cancellations after the day of expected arrival will incur a cancellation fee equivalent to accommodation charges owed up to the date of notification plus 2 nights’ accommodation.

Changes to bring forward a contracted departure date are permitted; however, the resident is required to provide 48 hours’ notice of departure.

Weekly Rate Contracts:
Cancellations made within 1 week of the arrival date will incur a cancellation fee equivalent to 1 week’s accommodation.
Cancellation on the day of arrival or no-show will incur a cancellation fee equivalent to 2 weeks of accommodation.
Cancellations in the following situations will incur NO charge:
• The applicant is not offered a place at Charles Darwin University.
• The applicant does not receive a student visa, or their visa is cancelled.
• The resident cannot continue their studies due to compassionate and compelling circumstances.
• The applicant cannot be offered accommodation by IHD, their application fee will be refunded.

Other circumstances may be considered at the discretion of IHD management.

Booking extensions:
Extensions cannot be guaranteed. If you wish to extend your booking, please email as early as possible.


The University will place an encumbrance on a resident’s CDU student account if there are any outstanding charges. This would mean that the resident would not be able to access the library, computer, or enrolment services, request academic transcripts or graduate from CDU.