Guest contracted terms and conditions

Accommodation

Charles Darwin University’s Office of Accommodation Services operates the on-campus accommodation
at International House Darwin (IHD).
Guest apartments are available at International House Darwin for visiting CDU staff and guests of CDU, or
staff of partner organisations. The accommodation is not intended for student use but may be used by
parents visiting students residing at IHD.
A daily room rate will apply for any stay of less than four (4) weeks. Please note that a minimum stay of
two (2) nights applies.
A weekly room rate will apply for any stay of twenty-eight (28) consecutive nights or more.

Application

Applications are subject to availability and approval. Applications are evaluated in the order they are received, provided all relevant information has been received. Applications for persons under 18 years of age will not be accepted unless for residence together with a parent or legal guardian.

Applicants and continuing residents are required to meet the following criteria:

1. Ability to assimilate in a multicultural community environment;

2. Ability to maintain ongoing financial commitment;

3. Compliance with the Student Residence and the University’s Policies and Procedures;

4. A continued relationship with CDU or the partner institution. 

Conditions 

Acceptance of a place at Charles Darwin University’s Student Residences entails a commitment to pay for the entire contract period. Accommodation may be refused at any time before or during the contract period based on previous and/or current conduct if the resident:
1. Poses a safety risk to themselves or other residents;
2. Has a detrimental effect on the community environment;
3. Has an outstanding debt or does not make payments as required under the contract.
4. Ceases to have a professional relationship with CDU or a partner institution.

Requests for specific rooms cannot be guaranteed. Requests to move rooms will only be granted in extenuating circumstances. If approved, the resident will incur a $100.00 cleaning and administration fee. Residents who wish to extend their stay beyond the contract period must make a request to the Guest Services Officers at least forty-eight (48) hours before the contracted departure date. Extensions cannot be guaranteed, and residents may be required to move rooms to facilitate a contract extension.

Payments

Approved guests are required to make full payment for the contracted period at the time of accepting an offer of accommodation at International House Darwin. If full payment cannot be made, please contact International House Darwin to discuss possible alternative arrangements. Payments can be made through Visa, MasterCard or via bank transfer. Bookings made by CDU faculties or departments will require an approver’s signature on the application. Bookings from restricted accounts will require cost code and appropriate approval. For group bookings including 10 or more guests, please refer to the Group Booking policy.

Cancellations

Daily Rate Contracts
Cancellations made within forty-eight (48) hours of the contracted arrival date will incur a cancellation fee equivalent to 1 night’s accommodation.

Cancellation on the day of arrival will incur a cancellation fee equivalent to 2 nights’ accommodation.

No shows or cancellations after the day of arrival will incur a cancellation fee equivalent to accommodation charges owed up to the date of notification plus 2 nights’ accommodation. Changes to bring forward a contracted departure date are permitted. In this case a resident is required to provide 48 hours’ written notice.

Weekly Rate Contracts
Weekly contracted residents have a minimum commitment of four (4) weeks. 

Cancellations made within 1 week of the contracted arrival date will incur a cancellation fee equivalent to 1 week of accommodation. 

Cancellation on the day of arrival will incur a cancellation fee equivalent to 2 weeks’ of accommodation. 

No shows or cancellations after the day of arrival will incur a cancellation fee equivalent to accommodation charges owed up to the date of notification plus 2 weeks’ accommodation. 

Changes to bring forward a contracted departure date are permitted. In this case, the resident must provide 2 weeks’ written notice of departure.

Contract Termination
Residents whose contract is terminated for breach of the terms and conditions of this agreement may also be subject to a cancellation fee.